Committee Orientation-Running a Successful Meeting Resources

Running a Successful Meeting Resources

Pdf Summary

Preparation is crucial for successful committee meetings, and this involves creating comprehensive meeting schedules, agendas, and objectives for actionable items. Committee chairs should collaborate with their Staff Liaisons to determine the frequency of meetings, which varies depending on each committee's unique needs. Meetings may occur in person during major events like Plastic Surgery The Meeting, via videoconference, or a combination.<br /><br />Agendas and objectives must be clear, focusing on achieving committee goals within budget constraints. Chairs should have these approved and uploaded to the Committee Site two weeks before the meeting to allow attendees time for preparation.<br /><br />During the meetings, it's important to stick to the agenda to cover all topics efficiently. A typical meeting structure starts with a call to order, welcoming members, confirming a quorum, approving previous minutes, and disclosing any potential conflicts of interest among members. Discussions should be structured to address committee-specific topics, old business, and new business, ending with meeting adjournment and, if possible, details of the next meeting.<br /><br />Effective meeting management includes speaking clearly, particularly when using platforms like Zoom, and taking notes even though the Staff Liaison will record minutes. Discussions should be guided to allow all perspectives while redirecting if emotions rise. Participation should be balanced by encouraging quieter members and managing more dominant ones. Adherence to the agenda ensures the meeting starts and ends on time, with all subjects adequately covered, closing on a positive note by highlighting achievements. <br /><br />For questions or assistance with running a successful committee meeting, chairs are encouraged to contact their Staff Liaison, whose details are available on the Committee Site.

Keywords

committee meetings

meeting preparation

meeting agendas

committee objectives

meeting management

staff liaison

videoconference

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agenda adherence

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